Apr 13, 2021

Apr 13, 2021
Accountants and financial advisors spent countless hours every week advising their clients on their money management and tracking expenses. That’s why bookkeeping virtual assistants can be highly beneficial to their practice.
Sometimes it can be easy to forget about expenses and business operations when you're helping so many others.
Additionally, it can be extremely difficult to have enough time in the day to complete all of the work, start new projects to grow your business, and even take care of yourself and your family.
By delegating non-essential or non-revenue generating tasks to an assistant, you can focus on spending time with clients, getting new clients, and growing your business.
In this article, we will go over what a bookkeeping virtual assistant is, how to know you need to hire one, and the tasks you can delegate to a bookkeeping virtual assistant.
A bookkeeping virtual assistant is a remote assistant hired by an Accountant, Financial Planner, Financial Advisor, or other finance professionals who need help completing the administrative, marketing, and operational tasks of the business.
These types of tasks include data entry, filing out client paperwork, basic bookkeeping, other administrative tasks, social media management, and much much more.
If you are the only person running your business, or you have a small team, having a virtual assistant can be extremely beneficial to your business, financially and productivity-wise. To determine if you need to hire your first bookkeeping virtual assistant, follow the steps below:
1.) Write out the list of tasks you do on a daily and weekly basis
2.) Divide these tasks into 2 separate columns, one column of activities that directly contributes to the revenue and growth of your business and one column of activities that don’t directly contribute to revenue.
3.) If the column of non-revenue generating activities is longer, then it’s time to redirect your time to more valuable activities and hire a virtual assistant.
This mini step-by-step checklist can apply to you if you are a solopreneur or if you have a small-to-medium-sized team and you are considering bringing on more help.
If you work solo, then you should not be spending the majority of your time updating spreadsheets, creating content for social media, or filling out paperwork.
All of these tasks take time away from directly managing the money of your clients and meeting with them. Spending too much time on these non-essential tasks can limit the number of clients you can have at one time, and therefore limit your earnings on a quarterly and yearly basis.
If you have a small team, have your team complete this same exercise. Have them include all activities, tasks, and projects they want to do but don’t have the time or bandwidth to do; or tasks they can barely get done on time or miss deadlines for.
If your team can’t focus on new projects that will land big clients, double client sign-ups, or grow the business in another way, then it’s time to hire a virtual assistant. This way, they can delegate tasks so they can begin focusing more on these revenue-generating activities.
When you run, grow, and scale a business, it, unfortunately, doesn’t stop at one hire. It's inevitable that once you hire your first virtual assistant, it will only be a matter of time before you or your team experiences constraints once again, and needs more help.
As you experience growing pains, whether you are solo or on a team, consider which type of task you need the most help with or time in.
For example, if you are not generating enough leads for your business, then hiring a marketing virtual assistant would be a great second hire, because they will manage your social media and run lead generation campaigns through Facebook ads and other methods.
According to Forbes, 85% of financial advisors use social media to generate leads and new business. Thus, social media and other online channels can be essential to open up new business opportunities. However, you need the time investment in order to make it effective, which is why hiring a designated marketing person is key.
Maybe you already have a marketing person and they are not experiencing constraints just yet. However, they are generating a ton of leads, but you don’t have enough time to qualify all of them or establish contact with them to determine their interest level.
This can be a huge problem, as you would be missing out on potential new business, and risk losing substantial revenue. This means that your second or third hire could be an Inside Sales Agent or Prospecting assistant.
Determining your second or third hire is all about observing your team’s output and where you are not focusing enough energy. This will help in filling in essential new roles.
Next, we will go over tasks you can delegate to bookkeeping virtual assistants for accountants and financial advisors - who can also help you in all of the tasks and roles described above.
Data Entry
Admin Tasks
Email Management
Database and Process Management
Social Media Management
Email Marketing
Blog Writing & Marketing Collaterals
Prospecting
If you want to learn more about how you can leverage bookkeeping virtual assistants for accountants and financial advisors for your business, then read this article on hiring and training virtual assistants.
If you are not yet familiar with virtual assistants and want to learn why they would be a good investment for your business then read on investing in a virtual assistant for your business.
If you're interested in getting the help of bookkeeping virtual assistants for tasks you want to outsource or delegate, then fill out this form, and one of our Consultants will reach out to you.
Share this article
Recent Posts
Meet our Most Trusted
Rick Garza
Bright and Early ProductionsI’ll rate Virtudesk 5/5. My experience with Virtudesk was fantastic. I like your follow-ups and consistency is very refreshing and it makes me feel very confident in hiring Virtudesk.
Misti Bruton
AVO RealtyWe hired a VA because we needed help on recruiting for agents and I am very satisfied with my Virtual Assistant. The experience with Virtudesk is really good and I am really really happy.
John Rainville
BrokersRealty.comOne of the reasons why we hire a Virtual Assistant is because a VA can’t walk out my door and take my business. Second, the cost value and the third is, we just had a super well qualified hardworking admin – I am very satisfied with my VA. We are also constantly getting follow-ups to ensure that we are very satisfied.