Make Your Real Estate Business More Efficient With A Virtual Assistant

Jul 5, 2023
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Make Your Real Estate Business More Efficient With A Virtual Assistant

As the demand for real estate continues to surge in modern times, managing this multifaceted business can become an arduous task. That’s where virtual assistants for your real estate business come into play, offering a solution to boost productivity and efficiency.

If you’re looking for a real estate virtual assistant, Virtudesk is here to help! Let’s elevate your business to new heights! Ready to take the plunge? Schedule a discovery call with us today and let’s kickstart your journey towards success!

What Is A Real Estate Virtual Assistant? 

A Real Estate Virtual Assistant (REVA) is a highly skilled and knowledgeable professional specializing in the real estate industry. They possess a deep understanding of the latest real estate trends and technologies, enabling them to offer valuable insights to support your business decisions. 

Typically working remotely, REVAs play a crucial role in streamlining operations and boosting productivity for agents, brokers, and other real estate professionals. Their diverse skill set encompasses a wide range of services, including lead generation, customer service, administrative tasks, marketing, sales, and more.

Make Your Real Estate Business More Efficient With A Virtual Assistant

How Does It Work?

Real estate virtual assistants offer a myriad of services designed to enhance the efficiency and success of your real estate business. Here are the key areas where they excel:

Lead Generation: REVAs excel in researching potential customers, initiating contact, and providing them with relevant information about your services, thus assisting you in generating valuable leads.

Customer Service: Apart from being well-trained in responding to inquiries and handling customer complaints, virtual assistants are proficient in creating customer profiles and monitoring customer feedback, ensuring exceptional customer service.

Marketing: Virtual assistants possess the expertise to enhance your business’s marketing efforts by crafting compelling email campaigns, managing social media accounts, and optimizing your website to attract a wider audience and increase brand visibility.

Sales: With their adeptness in presentations and report generation, virtual assistants are valuable assets in supporting your sales initiatives. They can also develop effective sales strategies and diligently track leads, enabling you to drive revenue growth.

Administrative Tasks: Almost all virtual assistants are highly skilled in administrative tasks such as data entry, document preparation, and efficient filing. Additionally, they can assist you in managing your calendar, keeping track of deadlines, and maintaining smooth organizational workflows.

Benefits Of Real Estate Virtual Assistant 

If you’re looking to unlock the door to endless possibilities of your business, getting real estate virtual assistants (REVAs) is the way to go! Here are some of the benefits you can expect when you hire a real estate virtual assistant:

Time And Cost Savings

Hiring a real estate virtual assistant offers significant time and cost savings. With a virtual assistant, you can avoid the expenses associated with hiring a full-time employee, such as labor costs and overhead. Additionally, you can eliminate the need for office space and equipment since virtual assistants work remotely.

Virtual assistants operate on an hourly basis, ensuring that you only pay for the time they dedicate to your projects. They are adept at handling mundane and repetitive tasks, freeing up your time to focus on more critical responsibilities. This dual advantage enables you to save time, reduce expenses, and enhance overall productivity.

High-Quality Work 

Acquiring a real estate virtual assistant can facilitate the attainment of exceptional work quality within your business, allowing you to stay ahead of the competition and maximize your profits.

A real estate virtual assistant offers an extensive array of services, including market research, lead generation, customer service, and administrative tasks. These vital components are instrumental in producing outcomes of the utmost standards.

Specialized Skills 

Real estate virtual assistants have specialized skills that can enhance your operations and optimize productivity. They excel in a wide range of tasks, from creating captivating marketing materials and promptly addressing customer inquiries to efficiently managing your online presence. Moreover, certain REVAs also offer more advanced proficiencies such as copywriting, web design, and SEO optimization. 

Access To Global Talent 

One of the biggest benefits of hiring a real estate virtual assistant is having access to global talent. Virtual assistants are available from all over the world and can provide specialized skills and services that would otherwise be difficult to find in your local market. Having said that, access to a global talent pool can definitely find you the perfect virtual assistant to help you reach your goals. 

Flexibility And Scalability 

A virtual assistant can offer the flexibility to work around the clock, as you can easily adjust the number of hours they work to scale up or down according to your business requirements. 

Furthermore, virtual assistants are capable of handling multiple clients simultaneously, enabling you to take on additional projects and expand your business. This flexibility and versatility provided by virtual assistants empower you to maximize your productivity and seize new opportunities.

Increased Productivity 

Virtual assistants can help you manage your calendar, respond to emails, and handle customer inquiries quickly and efficiently. They can also help you manage your social media accounts, create content, and help you stay organized. With their help, you can free up more of your time to focus on projects that require your attention and expertise thereby maximizing your overall productivity.

Seamless Transition 

When you hire a real estate virtual assistant, you can rest assured that the transition to working with them will be smooth and easy. REVAs are well-versed in the latest technology and tools, so they can quickly get up to speed with your business’s processes and operations. They will be able to provide you with detailed reports and updates on their progress so you can stay up to date with your business. 

Types Of Real Estate Virtual Assistants 

Depending on the needs of the business, REVAs can specialize in a variety of tasks, from marketing and customer service to sales and administrative support. Here are some of the most common types of real estate virtual assistants.


A marketing VA is a real estate virtual assistant that specializes in marketing and advertising for real estate businesses who can help you increase your reach and visibility to potential clients. They are responsible for creating and executing marketing campaigns, managing social media accounts, and creating content for websites and other online platforms. 

Customer Service 

Customer service plays a pivotal role in the success of any real estate business. By engaging the services of a real estate virtual assistant, you can ensure high-quality customer service. These assistants excel in promptly and accurately responding to inquiries, ensuring client satisfaction throughout their experience. This, in turn, fosters positive relationships with clients, ultimately contributing to the growth and prosperity of your real estate business.

Sales Real Estate 

Sales real estate virtual assistants are skilled professionals who assist real estate businesses with their sales efforts, overseeing the entire process from lead generation to closing. Their responsibilities include providing customer service, managing databases, and conducting market research.


Administrative VAs are virtual assistants with expertise in delivering administrative support to real estate agents. They undertake various responsibilities, such as database creation and management, appointment scheduling, document preparation, and providing customer support, including answering phone calls and handling administrative duties.

Types Of Real Estate Virtual Assistants

Job Description Of Real Estate Virtual Assistant 

In a nutshell, real estate virtual assistants provide support in a variety of tasks related to the real estate industry. Their specific job responsibilities can vary based on skills and experience. Let’s take a look at some common duties of real estate virtual assistants:


Real estate virtual assistants play a crucial role in providing essential administrative support to real estate agents and brokers. Their responsibilities include managing customer inquiries, scheduling appointments, conducting property research, creating captivating marketing materials, and more. 

Additionally, they may take charge of maintaining customer databases, updating listings, and facilitating seamless transactions.


Real estate virtual assistants must possess a solid grasp of the real estate industry, staying updated with the latest trends and technologies. It is essential for them to be organized, detail-oriented, and skilled at problem-solving. 

They should also have excellent communication and customer service skills, along with the ability to multitask and work independently. Moreover, experience in marketing and sales, as well as proficiency in using various software programs and applications, are highly valuable qualifications for real estate virtual assistants.

Tips For Hiring Real Estate Virtual Assistants

Entering the real estate industry is no joke, which is why securing a reliable real estate virtual assistant is crucial for enhancing your business’s efficiency and productivity. Here are some tips to help you find the perfect virtual assistant for your real estate business:

1. Define Your Needs: Before you start your search, take a step back and define the tasks that you’ll need your virtual assistant to complete. This will help you narrow down your search and find the right person for the job.

2. Consider Experience: When you’re looking for a virtual assistant, it’s important to consider their experience. Make sure they have the right skills and knowledge to complete the tasks you need them to do.

3. Check Their References: Make sure to check the references of any potential virtual assistant you’re considering. This will give you an idea of their work ethic and help you make sure they’re the right fit for your business.

4. Look For Communication Skills: Communication is key when it comes to virtual assistants. Make sure to look for someone who is comfortable communicating via email, text, and phone.

5. Set Clear Expectations: When you’re hiring a virtual assistant, it’s important to set clear expectations by outlining the tasks they’ll be responsible for, as well as the timeline for completing those tasks.

6. Offer Training: If you’re looking for a virtual assistant with specialized skills, make sure to offer them the necessary training. This will help ensure they’re able to do the job correctly and efficiently.

7. Have A Trial Period: Before you commit to a long-term arrangement, consider implementing a trial or probationary period. This allows you to assess the working style and effectiveness of your prospective virtual assistant and ensure that they will bring significant value to your business.

If you’re wondering where to find the finest real estate virtual assistants, look no further than Virtudesk! Our comprehensive range of services caters to everything from administrative tasks to cutting-edge marketing strategies. Learn more about us here.

Partner With Virtudesk To Make Your Real Estate Business More Efficient! 

Boosting the efficiency of your real estate business is a breeze when you partner with Virtudesk! We know the ins and outs of the real estate industry and are dedicated to your success. Our team of skilled virtual assistants is here to provide a wide range of services, from lead generation and customer service to sales and administrative support.

Our real estate virtual assistants are industry-savvy superheroes, ready to help you generate more leads, close more deals, and supercharge your productivity. With our 24/7 availability, you’ll receive personalized support tailored to your specific needs.

Not only do our virtual assistants possess top-notch skills, but they also bring specialized expertise that you might not have in-house. Our team is composed of global talents, so you can tap into the best resources without the hassle of hiring or managing additional staff.

We understand that the real estate industry is constantly evolving, and our virtual assistants are as flexible as elastic! Whether you need a little or a lot of support, we’ve got your back. We can easily scale our services up or down to match your changing needs.

At Virtudesk, we’re committed to turning your real estate dreams into reality. Our reliable and dedicated virtual assistants are standing by to maximize your productivity and take your success to new heights. Schedule a discovery call today and let us show you how we can unlock your real estate business’ full potential!

Final Thoughts 

Real estate virtual assistants offer a powerful way to increase efficiency and success in your real estate business. With access to global talent, specialized skills, and cost- and time-saving benefits, you can easily outsource tedious and time-consuming tasks to a virtual assistant. 

At Virtudesk, we are dedicated to providing experienced and versatile real estate virtual assistants who are committed to helping you achieve your business goals. Our virtual assistants possess extensive expertise and knowledge in their respective fields, empowering them to assist you with various areas such as marketing, customer service, prospecting, and administrative tasks. 

With our support, you can seamlessly transition into a more productive workflow, experience increased efficiency, and enjoy significant cost savings. Book a FREE discovery call with us today!

Curious about how virtual assistants impact other leading industries? Check out our latest blogs:


What is the difference between a real estate virtual assistant and a virtual agent?

A real estate virtual assistant is a human who works remotely and supports real estate professionals with related services, while a virtual agent, also called a digital agent or chatbot, is a software program that automatically interacts with users to provide assistance or information.

How many hours do virtual assistants work? 

The amount of hours a virtual assistant works will depend on the type of services they provide. Some virtual assistants may work full-time, while others may work part-time. It is important to discuss the expected hours of work with the virtual assistant before hiring them.

When should I hire a virtual assistant? 

You should hire a virtual assistant when you need help with tasks that you cannot do yourself. A virtual assistant can help with tasks such as lead generation, customer service, data entry, and more. They can also help with administrative tasks, such as scheduling appointments and managing emails.

Are virtual assistants worth it? 

Yes, virtual assistants are worth it. They can help you save time and money, as well as provide you with specialized skills and access to global talent. They can also help increase productivity and provide a seamless transition for your business.

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Partners & Clients

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Byron Lazine

Co-Founding Chief-of-Operations at BAM (Broke Agent Media)

I’ve been using Virtual Assistants for years throughout all of my companies. Once we found Virtudesk the process got even easier and allowed us to scale out our hiring. Highly skilled and accountable professionals. 100% recommend!

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Rebecca Julianna James

Realtor / Content Creator

Before getting started with Virtudesk I had my doubts that they would find what I was looking for. I needed a very particular person to add to my team and let me tell you I am highly pleased! My virtual assistant Myril is the best! I am excited to grow my socialmedia accounts with her. Thank you Virtudesk!

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Chelsea Erickson

Realtor La Belle RE Group

I am very happy with the assistance Virtudesk is providing for my real estate business. This is a newer position for my company and we are working through the creation and efficiency.