Timedly’s New AI-Powered Time Tracking Feature

Introduction

We are pleased and proud to share with you great news: Timedly, our employee time tracking software, has gone a step further; now it’s been upgraded to an AI-powered time tracking solution. 

If you are already partnering with us, you know how useful Timedly, our employee time tracking software, is. More than a helping tool, it’s an indispensable aid and the solution for managing your workers (remote, in-office, or in hybrid mode). Now, with the latest update, which integrates AI capabilities, you’ll enjoy tremendously increased benefits, which we’ll overview today.  

And if you are new to our website, you probably landed here seeking the best AI-powered tracking tools. Welcome, and get ready to be surprised by the expanded capabilities of Timedly’s new AI-powered features.

When you manage a remote team, transparency and trust are a must. You need to see where time goes, without adding manual admin work and monitoring or guesswork. That is why we upgraded Timedly, our in-house time tracker, with its superb AI-powered time tracking feature. 

To give you just a quick idea of what our upgraded in-house AI-powered time tracker Timedly does, here you have some of its AI-enhanced capabilities: 

• It turns repetitive screenshots and activity records into clear, instant insights you can use. 
• You get better visibility, transparency in time tracking.
• You have fewer to zero surprises at the end of each shift.
• It gives you insights into your employees' task engagement.
• You get detailed info about app and web usage.
• It enables quick and reliable productivity pattern detection.
• Running locally through our secure servers, it grants increased data privacy and protection. 

 See how this update helps you lead with facts, not assumptions. For further context on Timedly, see our Timedly page and our About page. 

What’s New in Timedly’s AI-Powered Time Tracking?

Timedly now includes AI screenshot analysis that analyzes screenshots for task engagement signals. It recognizes which apps and sites are being used, and for how long, to mention a few. Then, it summarizes the shift results for you. You also get AI productivity insights that spot and highlight patterns over days and weeks. 

Besides all it can automatically do, you can generate AI-built summaries to see what moved forward during a shift, without examining every image. The best part is privacy. Our local AI time tracker runs on Virtudesk’s own secure servers, so your data stays within our environment. 

Why This Matters for Business Owners

Most leaders neither need nor want more data. They need better and clearer signals. Time tracking with AI in Timedly cuts noise and leads your attention to what really matters. The result is smarter oversight time tracking that clarifies focus instead of control.

 Academic and industry research show that remote work has refined the discussion around productivity, visibility, and trust. Leaders and business owners worry about “productivity paranoia,” while many employees feel they are working more than ever. Clear metrics and transparent use of data help close that gap. It’s at this point that a reliable time and productivity tracker plays a key role, as it gives the data accuracy they need when it comes to performance, accountability, and productivity. 

Use Timedly’s AI-powered feature and see how your employees use their time, which tools get traction, and where context switching affects results. You will detect small signals faster, be able to give targeted coaching, and make staffing calls based on evidence.

How AI Productivity Insights Work in Timedly

Timedly gathers the same main indicators you already use: screenshots, activity, and app or web use. The AI layer transforms these raw signals into AI productivity insights that answer usual leadership queries within seconds. For instance: 

• What tasks moved forward during a particular shift, and which ones stalled?
• Which tasks did your virtual assistant focus on, and where did they lose focus, getting pulled in various directions?
• Which tools or apps enabled progress, and which ones made your workers waste time?  

Through your AI-powered time tracker, you get reader-friendly summaries that expose productivity pattern detection throughout the day, week, or month. 

For more examples of the tools we recommend for managing virtual assistants ( and overall admin remote personnel), take a look at our post on top tools for managing virtual assistants. 

Timedly’s AI Analytics Reports: Instant, Easy-to-Read Insights at Your Fingertips

Timedly’s new AI Analytics gives you more than productivity snapshots; it delivers reports in the way that works best for you. Instead of logging in every time you need updates, you can choose between on-demand views or scheduled summaries.

On-Screen Reports for Each VA

Within Timedly, you can pull up detailed reports for individual virtual assistants. These highlight the tasks completed during a shift, where progress was made, and any points where attention slipped. It’s a fast, practical way to keep daily work in check.

Weekly Email Summaries

For a wider perspective, you can also set up automated reports that arrive in your inbox every Monday. These emails cover the previous week’s work, giving you a clear overview of accomplishments and priorities as you start the new week.

You are in charge of how and when to view the information. You may prefer quick, on-screen reviews or scheduled reports. Timedly keeps you informed without requiring extra effort from you.

Privacy First: Local AI Time Tracker and AI Privacy Time Tracking

Privacy is a priority for us. With Timedly, all AI processing takes place on our own secure server, not on the cloud. What this means is that with our local AI time tracker, your data isn’t exposed to third-party systems and, instead, stays under stricter control from eventual leakage or hacking. 

Local data processing, also called edge computing, is essential when users need:

• Immediate responsiveness
• Operational independence
• Enhanced security

And processing data locally is critical to privacy-first AI solutions, particularly when speed, security, and efficiency are basic needs. If you want to know more about local AI and privacy-first AI solutions, take a look at webAI's comprehensive guide on the matter.

Real-World Scenario: From Screenshots to Actionable Insights

Imagine this: your virtual assistant spends several hours updating a product catalog, an hour responding to emails, and any time left doing some competitor research. 

With regular tracking tools, you’d be stuck going through countless screenshots, trying to figure out what task they really completed, if any. 

With AI-powered time tracking, Timedly makes it easy and fast. It reviews all the screenshots and actions for you and creates an easy-to-read summary. You’ll rapidly see which products they updated, which tools they used, what tasks they handled, and which ones they completed or progressed with. You’ll also get suggestions for what comes next. You still have the full visual trail if you want to double-check, but now you get clarity in minutes instead of guessing from pictures. That’s what real transparency in time tracking is. 

If you’re working with several virtual assistants, Timedly’s AI helps you see the bigger picture. It compares shifts, pinpoints where work slows down, and shows you when excessive multitasking is affecting progress. After some time, you’ll start spotting patterns, for example, which tools lead to better results. 

What You Can Do With Timedly’s AI Upgrade

AI screenshot analysis and summaries unlock several practical use cases:

• Weekly prioritization. Read one page to know what moved forward, what did not, and why.
• Coaching and SOP updates. Use AI productivity insights to find training and processing gaps.
• Proof for clients and supervisors. Share summaries that show progress and its specific context.
• Capacity planning. Use productivity pattern detection to allocate hours with confidence.
• Audit trails. Validate invoices and performance with a documented visual and AI trail.

For more ways in which, at Virtudesk, we can help you manage remote work, visit our Services page and our Management Services.  

Balancing Visibility and Privacy in AI-Powered Time Tracking

When you are managing a remote team, privacy is as important as visibility. With Timedly, you don’t have to choose between the two.

At Virtudesk, everything runs through our own secure servers. We don’t send anything to public clouds or external platforms. This means your data stays safe, and your virtual assistants’ information remains private.

That’s what we call AI privacy time tracking. This system gives you a clear picture of what was accomplished during a shift while respecting the boundaries of privacy. Recent conversations around screenshot-based tools show why this balance is critical. Leaders want clarity, and team members want to know their work is being tracked fairly.

Back in 2019, Gartner published a report (The Future of Employee Monitoring) which explained that although employees were used to responding to surveys that asked them how they felt about their jobs. With the rise of new monitoring technologies, employers started “listening” to their personnel in nontraditional ways. At the same time, employees were already feeling more comfortable with the new monitoring systems, as long as they knew why and how it was done. 

That future is now our present, and Timedly is the AI-powered time tracking tool that gives business owners or leaders the information they need, while the transparency translates into increased trust and better employee experience. 

By keeping all AI processing local and restraining what is stored or shared, Timedly delivers both visibility and privacy. You see progress in real time, and your team can feel confident that their information isn’t being exposed where it shouldn’t be. With the correct setup, like Timedly’s new AI-powered features, visibility and privacy can work together to build trust and accountability.

Getting Started With Timedly’s AI Tracking Tool

At Virtudesk, Timedly is an integral part of our management stack. If you are new, you can start with Virtudesk Lite for a flexible, low-commitment way to try our workflow, or explore our Pricing to see which plan fits your needs. For more info about time tracking context and selection factors, see our post on the best apps for tracking work hours and our guide on top tools for managing virtual assistants. 

Remember that Timedly, as any other tool or system, can be as good or as bad as you make it. That’s why keeping clear communication and informing your employees of what information the tracking tool is using, why, and how it is used contributes to achieving transparency and building trust while reducing resistance. As an article published by Harvard Business Review states, employees are more prone to accept monitoring when they know the purpose of it. 

FAQs

1. Is my data safe with Timedly’s new AI features?
   Yes. Timedly’s AI runs on our secure servers. We keep analysis local and limit data sharing. This supports stronger privacy and control versus cloud-only processing. 
2. What makes AI summaries different from manual reports?
   AI reads screenshots and activity, then writes a brief. It saves time and helps you act faster. You can still review the visual trail for verification.
3. Can this replace manager reviews?
   No. It makes reviews faster and more focused. Managers still set goals, coach, and determine priorities.
4. Will this create surveillance concerns with my team?
   Not if you keep clear communication with your team. Explain to them what you’re tracking and why. Transparency reduces friction and builds trust. 
5. What if I need hands-on help?
   Our experienced professionals can help you configure Timedly so it aligns with your goals. We can help you create customized dashboards and reporting cadence. Learn more about the dedicated support and continuity we can offer you in our Management Services page. 

Best Practices for Implementing AI-Powered Time Tracking

• Lead with purpose. Explain how summaries help with planning, not policing.
• Set clear outcomes. Tie AI insights to goals, service level agreements (SLAs), and standard operating procedures (SOPs).
• Share visibility. Let employees see their summaries. Work with them on their improvement plans.
• Review weekly. Use short reviews to decide what to start, stop, continue, or improve.
• Iterate your SOPs. Update your procedures and the instructions to follow them when AI productivity insights expose a repeatable win or a declining pattern in productivity. 

Conclusion

If you want clarity without having to invest extra money, the AI-powered time tracking feature in Timedly is for you. You will get concise shift briefs, AI productivity insights, and transparency in time tracking that make coaching and planning easier. 

You will keep control of your business and employees’ performance data through the upgraded AI privacy time tracking solution that runs on our secure servers. This is time tracking with AI, a system designed to help people work better, improve their productivity, while you can keep track of everything that’s happening without micromanaging.Ready to see what Timedly new AI-powered features can do for you?
Book a free discovery call or call us at +1 (800) 470 8136, and we will be pleased to give you a comprehensive walkthrough of Timedly AI-powered time tracking features.