Administrative Services

Virtudesk can provide you with exemplary virtual office administrative assistant services. This means the VA you hired from us can be assigned to do basic admin tasks. Similar to a personal assistant, this service lets you leverage an actual virtual assistant to aid you in completing your daily routine and managing any office tasks associated with running your business.

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Hiring Process For Outsourced
Administrative Assistants

  • Identify Your Needs

    Begin by identifying the specific tasks and skills you require from an administrative assistant. Whether it's managing emails, organizing schedules, handling data entry, or providing customer support, having a clear understanding of your needs will help you focus your search and find the best fit for your business.

  • Research Reputable VA Companies

    Look for virtual assistant companies with a proven track record of providing reliable and high-quality administrative services. Take the time to read reviews and testimonials from other business owners who have used their services.

  • Screening And Interviews

    Once you've compiled a list of potential candidates or virtual assistant companies, conduct thorough screening and interviews. Evaluate their qualifications, experience, and skill set to ensure they align with your requirements. Effective communication is essential in a virtual work setting, so consider using video calls during the interview process to gauge their professionalism and assess how well you can collaborate.

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  • Trial Period

    Consider starting with a trial period before committing to a long-term partnership. This trial phase allows you to observe the assistant's performance in real-world scenarios and assess how well they adapt to your business requirements. It also provides an opportunity to evaluate their efficiency, reliability, and compatibility with your team.

Outsourced Administrative Assistant: Your Key To Efficient Business Operations

An eCommerce virtual assistant is an essential asset for online businesses, offering remote support to handle vital tasks. These tasks range from order processing and customer service to product listings, inventory management, and market research. eCommerce virtual assistants excel due to their in-depth understanding of the online business landscape, enabling them to manage diverse responsibilities effectively. By leveraging their expertise, businesses can streamline operations, enhance customer satisfaction, and optimize growth.

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Supercharge Your Business With Remote Administrative Support From Virtudesk

Ready to elevate your business's efficiency, productivity, and growth? At Virtudesk, we specialize in providing Philippine-based remote-working professionals to equip business owners like you with exceptional administrative support.

  • Streamline Operations

    Optimize and automate your company systems and processes with the expertise of our virtual assistants. Save time, eliminate administrative bottlenecks, and streamline your operations for maximum efficiency

  • Master the Art of Delegation

    Focus on revenue-earning activities by offloading administrative tasks to our skilled virtual assistants. Free up your time to concentrate on strategic initiatives that propel your business forward

  • Tailored to Your Industry

    Whatever your industry or vertical, we have virtual assistants with the expertise and knowledge to meet your needs. From scheduling and data entry to customer support and document management, our professionals are here to assist you

  • Trusted Remote Working Professionals

    Count on our rigorously vetted and trained virtual assistants to provide exceptional service, maintain confidentiality, and adhere to the highest professional standards.

Let Virtudesk be your partner in success. Contact us to learn more about how our virtual administrative assistant services can transform your business operations and drive growth.

What a Virtual Administrative Assistant Can Do for You

By getting virtual administrative assistant services from us, you no longer have to worry about various managerial tasks that usually take up a lot of your time. You can assign them to our VAs, and they’ll get the job done for you with little to no supervision. Some of the duties they can handle are:

Data Entry

Data Entry

The admin VA you hired can help you sort out, prepare, and compile your documents. Rest assured they’ll be careful to follow your standard data management processes and help you meet your business needs.

E-mail & Calendar Management

E-mail & Calendar Management

Our admin virtual assistants can manage your business calendar and coordinate any appointments to ensure that you are on track with your schedule. They can also organize your inbox to ensure you’re not missing out on important e-mails and messages.

Process Management

Process Management

With our virtual administrative assistant services, you can systematically maintain all standardized operating procedures in handling contracts for your business.

Database Management

Database Management

With the help of our virtual administrative assistants, you can easily organize your databases. You can also work with our VAs to quickly manage interactions between current and potential leads based on the strategic, collaborative, and operational platforms of your business.

How Does An Outsourced Administrative Assistant Work?

Engaging an outsourced administrative assistant involves a systematic process tailored to meet the needs of businesses seeking reliable and efficient support. Here's a detailed look at the steps typically involved:

  • Identification Of Needs

    Businesses identify the specific administrative tasks that require assistance. Whether it's managing overflowing inboxes, organizing schedules, handling data entry, or streamlining document management, understanding these specific requirements lays the foundation for a successful collaboration

  • Finding A Reliable Virtual Assistant Company

    Researching and selecting a reputable virtual assistant company is a critical step in finding the right outsourced administrative assistant. Businesses consider factors such as the company's expertise, track record, and client testimonials to ensure they’re partnering with a reliable and competent provider.

  • Defining Scope And Terms

    Clear communication is key during this phase as businesses communicate their needs and expectations to the virtual assistant company. This involves specifying the number of hours or days required for assistance, preferred communication channels, and any specific software or tools the assistant should be adept at using

  • Matching And Assignment

    The virtual assistant company leverages its pool of skilled professionals to match the most suitable outsourced administrative assistant with the specific business requirements. Introductions are facilitated, allowing the assistant to familiarize themselves with the business's operations, preferred working methods, and unique company culture

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Get an Administrative Virtual Assistant now

All packages require a $450 set up fee at initial signing with a 3-month lock-in period.

Contact us for custom packages and special offers.

View other packages

All packages include

  • Dedicated Virtual Assistant

  • Dedicated Team Manager

  • Time Tracking Software

  • Free VoIP Dialer

$1060per hour
20 hours per week
$84800per month
Get started

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Final Thoughts

Like you, we understand the importance of efficient business operations and hassle-free administrative support. That's why our outsourced administrative assistants are the perfect solution to unlock your business's full potential.

Experience the benefits of enhanced productivity, flexibility, and efficiency as our dedicated team streamlines your operations. Reclaim your valuable time and focus on propelling your business to new heights while we handle the administrative tasks. Partner with Virtudeskand hire your perfect administrative assistant today!

Visit our resource center for free and comprehensive downloadable guides on how to work with virtual assistants.

Meet our Most Trusted

Partners & Clients

Byron’s photo

Byron Lazine

Co-Founding Chief-of-Operations at BAM (Broke Agent Media)

I’ve been using Virtual Assistants for years throughout all of my companies. Once we found Virtudesk the process got even easier and allowed us to scale out our hiring. Highly skilled and accountable professionals. 100% recommend!

Rebecca’s photo

Rebecca Julianna James

Realtor / Content Creator

Before getting started with Virtudesk I had my doubts that they would find what I was looking for. I needed a very particular person to add to my team and let me tell you I am highly pleased! My virtual assistant Myril is the best! I am excited to grow my socialmedia accounts with her. Thank you Virtudesk!

Chelsea’s photo

Chelsea Erickson

Realtor La Belle RE Group

I am very happy with the assistance Virtudesk is providing for my real estate business. This is a newer position for my company and we are working through the creation and efficiency.

Frequently Asked Questions (FAQ)

How do I find a reliable virtual assistant company?

When searching for a virtual assistant company, consider factors such as reputation, client testimonials, and the range of services offered. Conduct thorough research and ask for recommendations from trusted sources.

Can I hire an outsourced administrative assistant for specific projects?

Absolutely! Outsourced administrative assistants can be hired on a project basis or for ongoing support, depending on your business needs

How do I ensure data security when working with an outsourced assistant?

Prioritize data security by implementing secure file-sharing systems, non-disclosure agreements, and providing access to confidential information on a need-to-know basis.

What if I'm not satisfied with the performance of my outsourced administrative assistant?

Openly communicate your concerns and provide constructive feedback. If the issues persist, discuss them with the virtual assistant company to explore possible resolutions or consider finding a different assistant

Can I hire multiple outsourced administrative assistants for different tasks?

You can hire multiple assistants to handle different administrative tasks based on their areas of expertise. This allows you to build a virtual team that covers various aspects of your business.
Check out our free guide on How to Hire and Train a Virtual Assistant. Learn how to recruit, interview, hire, and train virtual assistants so you can successfully delegate core business tasks.

How do I establish a productive working relationship with my outsourced assistant?

Foster a positive working relationship by setting clear expectations, providing feedback, and promoting open communication. Regularly assess and adjust workflows to optimize productivity and collaboration.

What is the biggest challenge for an administrative assistant?

The biggest challenge for an administrative assistant is often managing a heavy workload and effectively juggling multiple tasks simultaneously. This demands excellent time management skills and the ability to prioritize tasks efficiently to ensure smooth operations and meet deadlines

Why outsource administrative tasks?

Outsourcing administrative tasks provides access to skilled professionals, frees up time for core activities, saves costs, offers flexibility, and ensures efficient and professional handling of crucial functions

How does outsourcing help in saving time when performing administrative tasks for employees?

Outsourcing administrative tasks saves time for employees through reduced workload, efficient task completion by skilled professionals, and specialized expertise in handling administrative responsibilities. This allows employees to focus on core tasks, leading to increased productivity and efficiency in the workplace